Tender at New Light Children Centre Organization (NELICO)

Tender at New Light Children Centre Organization (NELICO)

Tender at New Light Children Centre Organization (NELICO)


The prominent aim of this engagement is to purchase a system which is consolidated and comprised of finance and HR as to cater for donor compliance demands of having fiancé and HR proceeds being conducted with the help of a system.

Expected Results:

The system should be capable of ensuring all agreed items are functional and relevant. Please rewrite expected results


The intended system should meet the following criteria set hereunder;

  1. Enable staff to request funds for activities
  2. Be linked to Organization’s bank accounts
  3. Be capable of updating organizational budgets from different donors
  4. Be capable of differentiating donor funds
  5. Be able to generate PVs according to council levels
  6. Be able to store policies i.e Financial Manual/ Policy
  7. Be able of generating payrolls and financial reports
  8. Be able to manage organization’s assets and inventory
  9. Enable staff to upload liquidation/ retirement

  • Time sheet generation
  • Payroll generation
  • Leave management
  • Staff performance appraisal
  • Available space for HR Policies and other HR forms


The said system set up is expected to have been installed in NELICO HEAD OFFICE in Geita, and other log in devices for employees. The system host will have to cascade the organization responsible staff so as to be competent to use the system for the period of Two weeks and then monitor the system for the first three months.


NELICO invites bids from eligible Tenderers for the Procurement of financial (accounting packages) and Human Resources systems, in order to strengthen its finance and HR department through available information technology means. Price quotation is invited from reputable manufacturers/authorized Dealers/re-sellers/suppliers for finance system or accounting packages and HR system whether consolidated/separate systems.


Interested and competent companies wishing to carry out the above job must submit the following documents for verification:
  • Evidence of certificate of incorporation and registration with the Corporate
  • Certified true copy of memorandum and article of association
  • Evidence of Company Tax clearance certificate
  • Comprehensive company profile including registered office, functional contact email address, Verifiable evidence of similar jobs successfully executed in the past.
  • This tender shall be quoted in Tanzanian Shillings
  • Tender shall remain valid until 21 days since its announcement

Foreign Renderers must provide equivalent documents to Tax Compliance and PIN certificates from their country of origin OR statements certifying that the equivalent documentation is not issued in the Tenderer’s country of origin. Such Statement(s) shall be original and issued by the Tax authorities in the Tenderer’s country of origin

The tenderer has not been convicted of corrupt or fraudulent practices; and is not guilty of any serious violation of fair employment laws and practices


The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process

The price to be charged for the tender application documents shall be 100,000/- (One hundred thousand Tanzanian Shillings) which should be deposited in’the below bank details; NOTE: Your deposit slip must be attached in the submitted tender documents.

New Light Children Centre Organization (NELICO)

Account Number: 012000005642


Geita Branch


All Tenderers must also provide a Warranty that guarantee’s that the goods to be supplied under the intended contract are new, unused, of the most recent or current specification and incorporate all recent improvements in design and materials unless provided otherwise in the Tender. The Warranty shall also warrant that the goods in the Tenderer’s bid have no defect arising from manufacture, materials or workmanship or from any act or omission of the Tenderer that may develop under normal use of the goods under the conditions obtaining in Tanzania.


NELICO will award the contract to the successful Tenderer whose Tender has been determined to be substantially responsive, technically compliant and has been determined to be the lowest evaluated tender, and further, where deemed necessary, that the Tenderer is confirmed to be technically and financially qualified to perform the contract satisfactorily.


NELICO may at any time terminate procurement proceedings before entering into a contract and shall not be liable to any person for the termination.

NELICO shall give prompt notice of the termination to the Tenderers, and, on request from any Tenderer, give its reasons for termination within fourteen (14) days of such request.


·Prior to the expiration of the period of tender validity, NELICO shall notify the successful and unsuccessful Tenderer in writing that its Tender has been accepted or not

·The notification of award shall not constitute the formation of the contract until one is finally signed by both parties.


Bids received after the deadline for submission of the same, as prescribed by this Office, shall be rejected and returned unopened to the Bidder.


If interested please send your application by Postal address or Physically through the address below;

Chief Executive Director.

New Light Children Centre Organization,

P.O Box 160,

Geita, Tanzania.

The application should be in a sealed envelope and quote the tender number 002-023/ TENDER NOTIFICATION FOR PURCHASE OF A FINANCE (ACCOUNTING PACKAGES) AND HUMAN RESOURCES SYSTEMS AT NELICO

or reference not later than 10th August, 2022
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